[Skip to Content]

SHOT Terms and Conditions

By consenting to the terms and conditions, all Virtual Forum participants agree to abide by the following policies and rules.

Virtual Forum Policy

General

Conference participants who register for the SHOT 2020 Virtual Forum via the OpenWater conference platform are entitled to:

  • access to the SHOT 2020 Virtual Forum.
  • access to the HSS 2020 Virtual Forum. Please note: For HSS events and sessions (joint sessions excluded) the HSS Terms and Conditions apply.
  • The SHOT 2020 Virtual Forum program is published on the SHOT website and on the OpenWater conference platform.
  • For participants who register for the SHOT 2020 Virtual Forum, the Terms and Conditions SHOT 2020 Virtual Forum apply as long as it concerns sessions and events listed in the SHOT program (including joint sessions with HSS).
  • The SHOT Secretariat (SHOT.secretariaat@tue.nl) is the main contact for participants of the SHOT 2020 Virtual Meeting. Questions, complaints, and other issues should be directed to the SHOT Secretariat. Personal data
  • SHOT is committed to protecting the privacy of any personal data you provide during your registration. The following statements describe what we do with your data and how long we store it, so that you are fully informed.
  • We ask for your personal data to be able to process your registration for the SHOT 2020 Virtual Forum and the HSS 2020 Virtual Forum. This information will be used for communications and updates about the meeting, providing access to the OpenWater Meeting Platform and the Zoom meeting rooms, and for reporting and accounting purposes.
  • Your name and affiliation will be listed in the participants list and – if applicable – in the SHOT 2020 Virtual Forum program.
  • Your personal data will not be shared with any party that is not involved in the SHOT 2020 Virtual Forum.
  • Personal data are kept in the SHOT 2020 Virtual Forum archive for as long as it is required by statutory regulations. After that, After that, data will only be saved in the SHOT mailing database. Virtual meeting
  • The SHOT 2020 Virtual Forum and the HSS 2020 Virtual Forum will be fully virtual meetings that can be accessed via the OpenWater conference platform and the connected Zoom meeting rooms.
  • Plenary events, parallel sessions, SIG events, and award ceremonies will be streamed live via the OpenWater conference platform and Zoom.
  • SHOT may record Plenary events, parallel sessions, and award ceremonies and make these recordings available via the OpenWater conference platform for one month after the meeting (12 November 2020).
  • Pre-recorded material provided by presenters or organizers of sessions may be used by SHOT for the SHOT 2020 Virtual Forum.
  • A closed captioning service will be available for the conference; live captioning can also be provided if requested at least two weeks prior to the meeting by the organizer of a session. SHOT is not responsible for the overall quality of the captioning provided.
  • SHOT is not responsible for the capacity, speed, and stability of the internet connections of the participants of the SHOT 2020 Virtual Forum. Alternative options to join the meeting by phone will be available.
  • SHOT hosts will be present in every meeting room to assist the organizers, chairs, and panelists; to monitor the session or panel; to solve problems that occur during the session or panel, if necessary, in collaboration with the chair of a session. SHOT Respectful Behavior Policy (as published on the SHOT website)
  • As historians, we self-consciously identify with a set of shared professional values that guide our activities and inform our judgments. Our collective understanding of the past is nourished by balancing fair and honest criticism with tolerance and openness to differing ideas. Critical exchanges are productive only in a context of trust and mutual respect in which participants feel free to express their views without fear of intimidation, harassment or derision. This crucial insight defines what we mean by professional conduct. SHOT believes in and encourages freedom of expression and vigorous debate. SHOT also insists on civility and respect.
  • These norms of professional conduct are constitutive of our community in all contexts in which we act as scholars. These contexts include, but are not restricted to, face-to-face interactions, correspondence, including email, and the use of social media. SHOT welcomes the advent of multiple new sites and spaces for the sharing of information, ideas, and arguments that advance the intellectual development of our field of study. It deplores the opportunities sometimes created by those same sites and spaces for violating the core values of our profession. SHOT will not tolerate behavior in any context that is discriminatory, intimidating, threatening, or harassing.
  • Individuals who persist with discriminatory, intimidating, threatening, or harassing behavior, despite requests to cease doing so, cannot expect to obtain the benefits of membership in a community whose canons of professional behavior they refuse to accept. If two-thirds of the SHOT Executive Council so agree, after careful consideration, they can be denied access to SHOT events, sites and spaces, as well as to SHOT financial support. Terms and Conditions SHOT 2020 Virtual Forum – page

SHOT Respectful Behavior Policy

This Respectful Behavior Policy only applies to participants who registered with SHOT. The HSS Respectful Behavior Policy is stated above.

As historians, we self-consciously identify with a set of shared professional values that guide our activities and inform our judgments. Our collective understanding of the past is nourished by balancing fair and honest criticism with tolerance and openness to differing ideas. Critical exchanges are productive only in a context of trust and mutual respect in which participants feel free to express their views without fear of intimidation, harassment or derision. This crucial insight defines what we mean by professional conduct. SHOT believes in and encourages freedom of expression and vigorous debate. SHOT also insists on civility and respect.

These norms of professional conduct are constitutive of our community in all contexts in which we act as scholars. These contexts include, but are not restricted to, face-to-face interactions, correspondence, including email, and the use of social media. SHOT welcomes the advent of multiple new sites and spaces for the sharing of information, ideas, and arguments that advance the intellectual development of our field of study. It deplores the opportunities sometimes created by those same sites and spaces for violating the core values of our profession. SHOT will not tolerate behavior in any context that is discriminatory, intimidating, threatening, or harassing.

Individuals who persist with discriminatory, intimidating, threatening, or harassing behavior, despite requests to cease doing so, cannot expect to obtain the benefits of membership in a community whose canons of professional behavior they refuse to accept. If two-thirds of the SHOT Executive Council so agree, after careful consideration, they can be denied access to SHOT events, sites and spaces, as well as to SHOT financial support.

For a general statement on the norms that shape the professional conduct of historians see, for example the statement of the American Historical Association (AHA).
For non-discrimination and anti-harassment standards see, for example, the statement of History Science Society (HSS).


Thanks to our Supporters